Periodic review of safety programming (i.e. written plans, programs, procedures, training, PPE, etc.), at least annually, is a best practice for ensuring an effective program. Even the best safety programming, designed to both prevent injuries and ensure regulatory compliance, needs to be reviewed and updated to remain relevant and effective.
Below are seven steps for guiding organizations through the review process:
Assign one person as a Review Coordinator.
Delegate parts of the safety program review to others, as appropriate. Don’t hesitate to get others involved and let their expertise benefit the whole organization. Involving others, especially in safety efforts, has positive impacts on job satisfaction levels.
Require Reviewers to calendar (used as a verb) date(s) and time(s) for their review part, and set a deadline for completion.
Ensure Reviewers have the following information for their review part:
• Copies of written programs, procedures, forms, etc., (either paper or electronic), which can be used for personal notations.
• List of top injury types by frequency (i.e., number of claims) and severity (i.e., total claims dollars paid), which is essential for determining if current programming is focused on the actual areas of loss and if changes may be needed. This information can be extracted from workers’ compensation loss runs for the past 5 years.
• MIOSHA Safety & Health Management System Evaluation for General Industry, MIOSHA #512-GI (FREE), which is an Excel spreadsheet. This form evaluates the elements of the current program against the five critical elements of effective programs.
• MIOSHA Spotlight listing (a section on the MIOSHA website) displays the safety and health standards that have been recently amended. Those applicable standards that have changed can be readily identified and factored into the process.
• Michigan Guide to Environmental, Health, and Safety Regulations, which contains a Self-Assessment Survey (both FREE), may be used to help determine which regulations are applicable to the organization. Use this essential guide to navigate through the maze of state and federal regulatory programs.
Require Reviewers to list their findings, which may be anything needing attention such as additional programs/training, revisions to existing documents, and other areas of concern.
Require Review Coordinator to compile all review findings into one master list. This master list can be prioritized and used to aid in the updating work.
Ensure all persons are sincerely recognized for their roles in the process. In these situations, recognition improves job satisfaction levels and reinforces safe work cultures.
Should you require assistance with safety programming in your workplace, please contact Gary Smith, CRM, at (517) 338-3367 or firstname.lastname@example.org.
MIOSHA Safety & Health Management System Evaluation for General Industry, MIOSHA #512-GI: https://www.michigan.gov/documents/dleg/wsh_miosha512_gi_259219_7.xls
MIOSHA Spotlight list on Standards & Legislation webpage: http://www.michigan.gov/lara/0,4601,7-154-11407_15368—,00.html
Michigan Guide to Environmental, Health, and Safety Regulations and Self-Assessment Survey: http://www.michigan.gov/deq/0,4561,7-135-3308-15820–,00.html